Rakshaniti ("Firm", "we", "us", or "our") is committed to safeguarding the privacy, confidentiality, and security of the personal data shared with us. This Privacy Policy outlines how we collect, use, store, disclose, and protect personal information obtained through our website, professional engagements, recruitment processes, and direct interactions.
By accessing our website or engaging our services, you acknowledge that you have read and understood the terms of this Privacy Policy.
1. Scope of This Policy
This Privacy Policy applies to personal data collected and processed by Rakshaniti regarding:
- Clients and client representatives (prospective, current, and former)
- Visitors to our website and digital channels
- Job applicants, assessment candidates, and interns
- Retained consultants, counsel, and employees
- Third-party vendors, service providers, and business partners
2. Collection of Personal Data
We collect personal information necessary to deliver legal services, comply with legal and regulatory obligations, manage our administrative operations, and process recruitment applications.
Depending on your relationship with Rakshaniti, the information we collect includes, but is not limited to:
- Contact Information: Full name, designation, employer/organization name, postal address, email address, and telephone number.
- Identity & Verification Data: Identification documents (e.g., PAN, Aadhaar, passport, or driver’s license details where required by law or client onboarding procedures).
- Financial & Billing Data: Bank account details, PAN/GST numbers, billing addresses, and payment transaction histories.
- Legal & Matter Data: Personal data contained within legal documents, correspondence, filings, or instructions provided to us in the course of professional engagements.
- Technical & Usage Data: Data gathered during website visits, including IP addresses, browser types, operating systems, referral sources, and page interaction details.
- Recruitment & Employment Data: Resumes, academic records, professional certifications, employment background, references, and biometric data (e.g., access control/fingerprints) for personnel and office visitors.
We may collect personal data directly from you or from authorized representatives, public records, government databases, or third-party background verification agencies where lawful.
3. Purpose and Use of Collected Information
Rakshaniti processes personal data only for lawful, legitimate, and professional purposes, including:
- Providing Legal Services: Delivering legal advisory, litigation management, documentation, and regulatory compliance services.
- Client Relationship Management: Managing onboarding, background checks, conflict checks, invoicing, payment processing, and administrative communication.
- Legal & Regulatory Compliance: Fulfilling court directions, statutory reporting requirements, anti-money laundering (AML) protocols, and professional obligations under Applicable Law and Bar Council regulations.
- Recruitment & Engagement: Evaluating candidates for employment, internship, or consulting arrangements and managing HR functions.
- Communications & Updates: Sending legal alerts, newsletters, event invitations, or updates relevant to your practice areas (subject to your right to opt out at any time).
- Website Maintenance & Security: Monitoring, improving, and safeguarding our IT systems, website performance, and physical office premises.
4. Disclosure and Sharing of Personal Data
Rakshaniti does not sell, lease, or commercially trade personal information to third parties. We disclose personal data only on a strictly need-to-know basis in the following circumstances:
- Legal & Professional Obligations: When required by law, judicial order, arbitral tribunal, regulatory authority, or professional conduct rules, or to protect the legal rights, assets, and safety of Rakshaniti, our clients, or the public.
- Client Approvals: Where you have explicitly instructed or consented to the disclosure of your personal information to named third parties or counter-parties.
- Service Providers: To trusted third-party vendors and contractors providing support services, such as cloud storage, data analytics, IT infrastructure, forensic investigation, auditing, legal publishing, and payment processing. All such providers are bound by strict confidentiality obligations.
- Cross-Border Transfers: Where necessary for international matters or cloud infrastructure, data may be processed outside your country of residence. In such cases, we ensure standard data protection safeguards are applied in line with applicable laws.
5. Data Security Measures
We implement robust administrative, physical, technical, and managerial safeguards to protect your personal information against unauthorized access, loss, misuse, alteration, or destruction. These measures include:
- Restricted access controls and role-based permissions
- Encryption protocols for sensitive electronic files and storage systems
- Regular system updates, firewalls, and security monitoring
- Confidentiality agreements executed with all employees, consultants, and service providers
While we maintain industry-standard security protocols, no digital transmission or electronic storage mechanism can be guaranteed to be 100% secure. We continuously review and upgrade our security practices to mitigate emerging risks
6. Retention and Preservation
Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected, or as mandated by applicable legal, statutory, accounting, or regulatory preservation periods. Upon expiry of the retention period, data will be securely deleted, anonymized, or archived in accordance with our internal data management policies.
7. Your Data Rights
Subject to local laws and professional regulatory constraints, you have the following rights regarding your personal information:
- Access & Rectification: Request a copy of the personal information we hold about you or request updates to inaccurate or incomplete data.
- Erasure: Request the deletion or removal of your personal information from our systems, subject to statutory record-retention requirements or active legal proceedings.
- Withdrawal of Consent: Withdraw your consent to process your data where processing is based on prior consent (such withdrawal will not affect processing conducted lawfully prior to the request).
- Objection: Object to receiving non-essential updates, legal newsletters, or direct communications.
Note for Employees, Interns, and Consultants: Requests for erasure or withdrawal of processing consent may impact your employment, internship, or contractual relationship with the Firm.
8.Policy Updates
We reserve the right to revise or update this Privacy Policy from time to time to reflect changes in legal frameworks, technological advancements, or operational procedures. Any updates will be published on this page with an updated effective date. We encourage you to review this Policy periodically.
9. Contact Us
If you have questions, feedback, or requests regarding this Privacy Policy, or wish to exercise your data rights, please contact us:
Email: office@rakshaniti.co.in
